Governance

Rules & Regulations

These rules govern the conduct, rights, and responsibilities of all Collabogig Innovations community members. By joining, you agree to uphold them.

Important: These rules apply to all members of the Collabogig Innovations community — including general members, state executives, and national executives. Ignorance of these rules is not an excuse for non-compliance.

1. Membership

1Membership is open to all individuals who share Collabogig's vision of using technology to solve real problems across Africa.
2Members must register on the platform with accurate personal information. Impersonation or false identity will result in immediate removal.
3There are two membership tiers: General Members and Executive Members. Executive positions are appointed or elected through the official voting process.
4Members must be at least 16 years of age to join. Members under 18 must have parental or guardian consent.
5Membership may be suspended or revoked for violation of these rules, misconduct, or actions that bring Collabogig into disrepute.

2. Code of Conduct

1All members must treat each other with respect, dignity, and professionalism at all times — online and offline.
2Discrimination of any kind based on gender, tribe, religion, age, or background is strictly prohibited.
3Harassment, bullying, intimidation, or threatening behaviour toward any community member will result in immediate suspension pending review.
4Members must not spread misinformation, fake news, or content that misrepresents Collabogig Innovations.
5Members are encouraged to disagree respectfully. Healthy debate is welcome; personal attacks are not.
6Any content shared in community channels must be relevant, respectful, and constructive.

3. Community Participation

1Members are expected to actively contribute to the community — through projects, events, discussions, or mentorship.
2Members who remain inactive for more than 6 consecutive months without notice may be removed from active member records.
3All members must attend at least one community event or meetup per quarter to maintain active status.
4Monthly Committee Meetups are open to all members. Executive members are expected to attend unless prior notice is given.
5Members who join project teams must fulfill their assigned responsibilities. Abandoning a project without communication is considered a breach of community trust.

4. Projects & Intellectual Property

1Products built collaboratively by the Collabogig community are the shared intellectual property of Collabogig Innovations unless otherwise agreed in writing.
2Members who contribute to a project retain credit for their contribution, which will be documented and acknowledged publicly.
3No member may commercialise, sell, or redistribute community-built products without formal approval from the National Executive Committee.
4Members must not plagiarise, copy, or present others' work as their own in any community project or training programme.
5External projects brought to Collabogig for community building must have a clear agreement on ownership, compensation, and attribution before work begins.

5. Training Programmes

1Training cohorts are organised annually and may be sponsored by partner organisations. Enrollment is open to all who express interest.
2Trainees are expected to attend all sessions consistently. More than two unexcused absences may result in removal from the cohort.
3Training materials provided by Collabogig are for personal learning only and must not be redistributed or sold.
4Trainees who complete a programme in good standing are eligible to join active project teams and the Collabogig developer network.
5Certification is awarded only to trainees who complete all programme requirements, including assessments and project submissions.

6. Executive Conduct

1All executives — national and state — must lead by example and uphold these rules to a higher standard than general members.
2Executive positions carry public trust. Any misconduct by an executive reflects on the entire organisation and will be treated with utmost seriousness.
3Executives must declare any conflict of interest before voting on matters where they have a personal stake.
4Executive decisions made outside of proper voting or approval processes are not binding on the organisation.
5Executives who fail to fulfil their role responsibilities for two consecutive months may be subject to a vote of no confidence.

7. Meeting Conduct & Attendance

1All executives must confirm attendance at least 2 hours before any scheduled meeting. Silence is not confirmation.
2If you cannot attend a meeting, you must notify the Secretary General before the meeting begins — not after, and not during.
3Your device must be charged to at least 80% before joining any virtual meeting. Low battery is not an acceptable reason for leaving a meeting early.
4Test your internet connection before joining. Network failure does not excuse an unannounced exit — rejoin immediately or send a message to the group.
5Once you join a meeting, you are committed for its duration. Do not leave without announcing your departure in the group.
6If you experience a disconnection, you have 5 minutes to rejoin before you are marked absent. If you cannot rejoin, send a message to the group immediately explaining why.
7Joining a meeting late without prior notice counts as a minor infraction. Habitual lateness will be treated as a pattern of disrespect.
8If an executive misses a meeting, they must read the minutes shared by the Secretary General within 24 hours and send a written acknowledgement.
9No executive may claim ignorance of decisions made in a meeting they did not attend.
10The Secretary General is responsible for sending meeting minutes within 48 hours of every meeting. Failure to do so is also a disciplinary matter.

8. Disciplinary Framework

1Disciplinary action exists to protect the organisation and its members — not to punish individuals. It is applied fairly and consistently.
2Level 1 — Verbal Warning: Issued for a first minor offense (e.g., leaving a meeting without notice, late confirmation, non-response within 24 hours). Logged by the Secretary General.
3Level 2 — Written Warning: Issued after a second minor offense or a first serious offense (e.g., absence without prior notice, missing a meeting with no acknowledgement). Must be acknowledged in writing by the recipient.
4Level 3 — Suspended Voting Rights (30 days): Issued after two written warnings in a single month, or for a single serious breach of trust. The executive remains in role but cannot vote during the suspension period.
5Level 4 — Leadership Review: Triggered by three offenses in a season (3-month period). The NEC reviews the executive's performance and decides whether they continue in their role.
6Level 5 — Removal from Position: Applied for habitual absence (3 or more unexcused absences), gross misconduct, financial misappropriation, or a successful vote of no confidence. The position is declared vacant and re-elected.
7Any executive may appeal a disciplinary decision to the Founder within 7 days of notification. The Founder's decision is final.
8Disciplinary records are confidential and maintained by the Secretary General. They may be referenced in future leadership reviews.
9An executive who resigns before a disciplinary process is complete forfeits the right to appeal and the record stands.

9. Communication Standards

1All official decisions must be communicated in the designated group channel — not in private chats between individuals.
2All executives must respond to official messages within 24 hours. Failure to respond is treated as non-participation.
3No executive may speak on behalf of Collabogig Innovations in public (social media, press, events) without prior approval from the Founder or Coordinator.
4All executive correspondence must remain professional in tone. Public disputes between executives are a serious reputational risk and will be treated as misconduct.
5Group meetings must have a written agenda shared at least 24 hours in advance by the Coordinator or Secretary General.

10. Voting & Governance

1The Collabogig voting system uses a weighted model. The Founder/CTO carries 3x vote weight. All National Executive Committee members carry 2x. State Executives carry 1x–1.5x. General verified members carry 0.5x.
2Poll results are revealed only after the voting deadline has passed to prevent undue influence.
3The Founder holds veto power over any community decision, exercisable with a documented reason.
4Any decision affecting the founding charter, platform direction, or financial commitments above ₦500,000 requires a minimum of the Founder plus three NEC votes.
5Executive positions may be voted upon annually. Any member in good standing may be nominated for a state executive position.

11. Donations & Finance

1All donations received by Collabogig Innovations are used exclusively for community purposes: training, events, infrastructure, and product development.
2The General Secretary and Coordinator are jointly responsible for maintaining transparent financial records.
3A financial report must be presented at every quarterly committee meeting.
4No individual executive may authorise personal use of community funds. Any misappropriation will result in immediate removal and potential legal action.
5Sponsorship agreements must be reviewed and approved by the National Executive Committee before signing.

12. Amendments

1These rules may be amended by a formal vote requiring the Founder's approval plus a majority of the National Executive Committee (NEC).
2All members will be notified of any changes to these rules at least 14 days before they take effect.
3These rules were last updated: April 2025.

Questions About These Rules?

Contact the General Secretary at collabogiginnovations@gmail.com for clarification on any of the rules above.